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FOBIE.ai

Take notes in my meetings

You cannot take part in a conversation and write it down at the same time. This job is about getting a usable record and a list of what you agreed to do.

What a good result looks like

Use this to judge a demo. A tool that cannot do these is not doing the job, whatever it is called.

  • It joins the call, or records in the room, without you doing anything.
  • The transcript is accurate enough to search months later.
  • It separates who said what.
  • The actions it pulls out are the ones you would have written down.
  • Everyone in the meeting knows it is recording.

What usually goes wrong

The things people find out after they have paid.

  • In many places you must tell people they are being recorded. Some of these tools announce themselves; some do not.
  • Accuracy drops sharply with accents, crosstalk and bad microphones.
  • Free tiers usually cap the minutes, and the cap is lower than a normal week.
  • A searchable archive of every conversation you have had is a serious thing to hand to a third party. Read the retention terms.

4 tools that do this

How this list is ordered — and why money is not one of the reasons
  1. 1. How squarely the tool does this job. A tool built for this job comes before one that can be made to do it. A tool that needs wiring up comes last.
  2. 2. How much we actually know about it. A tool we have used ourselves comes before one we have only researched, which comes before one only a reader has written in about, which comes before one nobody has assessed. A tool low on this list is not bad. It is unknown.
  3. 3. How technical you need to be. Where the first two signals tie, the one a non-technical person can set up alone comes first. This site is for people who are not going to write code.
  4. 4. How recently we checked the listing. A listing we checked last month is worth more to you than one we checked last year, so it breaks the remaining ties. Listings we have never checked come last.

Nothing commercial appears on that list, and nothing commercial is given to the code that orders it. How we make money, and how you can check.

  1. Fireflies.ai

    by Fireflies.ai

    Same core job as Otter, with more attention to getting the notes out into your CRM or task list.

    Built for thisListed, not reviewedNo setup help neededFree tier to try it

  2. Otter.ai

    by Otter.ai

    Joins the call by itself and produces a transcript you can search months later.

    Built for thisListed, not reviewedNo setup help neededFree tier to try it

  3. Microsoft 365 Copilot

    by Microsoft

    Takes notes in Teams meetings without a separate bot joining the call.

    Does this wellListed, not reviewedNo setup help needed

  4. Descript

    by Descript

    It transcribes well, but it is an editing tool, not something that joins your calls.

    Can, once set upListed, not reviewedSome setting upFree tier to try it

Reviews against this job

Listed, not reviewedIt is in the directory. Nobody here has assessed it yet.

Nobody here has assessed any of these tools against this job yet. The listings above describe what each one is sold to do and how squarely it fits — which is real information — but none of it is a verdict, and this page does not pretend otherwise.

Used one of these for this job? Tell us what happened — reader reports are published as reader reports, in your words, clearly labelled.

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